Creating a safe learning environment is a shared priority across every school district — but knowing where to invest time and resources isn’t always clear. While most schools have some physical security in place, many still have critical vulnerabilities that often go unnoticed until an incident occurs or a compliance requirement is missed.
At Parallel Technologies, we work closely with K–12 schools and district leaders across the Midwest to design, implement, and manage integrated security systems. Along the way, we’ve identified five common gaps that schools are facing — and practical ways to address them.
Whether you’re building a district-wide safety strategy or planning your next security upgrade, these are the gaps worth closing in 2025.
1. Outdated Access Control Is Still Putting Schools at Risk
Many schools still rely on traditional keys or legacy access card systems that weren't built for today's realities. When a staff member leaves or a key is lost, revoking access quickly becomes a manual — and often delayed — process. These outdated systems can’t provide real-time data, restrict access based on schedules, or integrate with emergency protocols.
Modern access control systems allow administrators to instantly disable access for individual users, remotely initiate building lockdowns, and monitor who is entering and exiting at any given time. These systems also support automated schedules for staff, students, and visitors — reducing the need for manual oversight while improving safety. With the right planning and support, districts can upgrade to smarter access control without straining their budgets.
2. Surveillance Without Strategy Leaves Gaps
Most schools today have some level of camera coverage — but having cameras doesn’t always mean having a complete or effective surveillance strategy. In many districts, we see systems that were installed incrementally over time, resulting in coverage gaps, poor placement, or inconsistent user access. Just as often, schools lack clear procedures for live monitoring or reviewing footage quickly when incidents occur.
A modern surveillance approach should include thoughtful camera placement, centralized management through a video management system (VMS), and seamless integration with access control and emergency communication tools. These elements empower staff to monitor in real time, respond proactively to threats, and collaborate efficiently with law enforcement when needed. Without them, even a high-tech system can fall short in a moment of crisis.
3. Emergency Communication Is Disconnected or Inconsistent
During a crisis, every second counts — yet many schools still rely on outdated intercoms or manual communication steps that delay response. Inconsistent tools or unclear protocols can cause confusion when swift, decisive action is needed most.
Districts are increasingly turning to mass notification systems that can broadcast alerts across multiple channels — like text, email, mobile push alerts, and PA systems — all from a single platform. Others are investing in duress buttons or lockdown triggers that immediately notify law enforcement while alerting staff and administrators. Unified systems like these improve situational awareness, reduce confusion, and help your team act fast when it matters most.
4. Security Systems Are Fragmented Across the District
Across many districts, security systems are not managed as a unified whole. Settings, permissions, and response protocols often vary from one building to the next — even when using the same platform. This inconsistency leads to gaps in training, delays in response, and added administrative burden for technology and operations teams.
Centralized system management helps standardize policies, streamline staff onboarding, and ensure a consistent security posture across all buildings. With a unified approach, districts gain better visibility, faster incident response, and a stronger foundation for scaling improvements — all of which are beneficial when applying for safety grants like the COPS SVPP.
5. Schools Are Missing Out on Grant Funding
Many schools don’t pursue available funding for security upgrades — either because they’re unsure how, assume they won’t qualify, or don’t have the time to navigate the process. But there are several federal, state, and local funding sources designed to help districts enhance safety and resilience.
Working with a knowledgeable partner can help you identify which funding opportunities align with your goals and build a realistic project plan that meets both safety needs and compliance standards.
How Parallel Technologies Helps Close the Gaps
At Parallel Technologies, we go beyond system design and installation. We help districts assess their current security landscape, align technology upgrades with funding opportunities, and implement unified, scalable solutions.
We also connect our clients with trusted grant-writing teams who specialize in education and public safety funding — often at no cost to the district. From identifying eligible projects to navigating the application process, we ensure you’re not facing these challenges alone.
Our approach includes:
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One-on-one planning and project scoping
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Identification of grant-aligned technologies
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Application support through experienced funding consultants
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Ongoing assistance through design, implementation, and staff training
If your district is evaluating security gaps or planning future upgrades, we’re here to help you move forward with confidence.